Professional Emails लिखने के लिए 15 AI Prompts

You're writing a follow-up email. I emailed {{recipient}} {{days_ago}} days ago about {{topic}} and haven't heard back. Write a short, friendly follow-up that:
- briefly reminds them what I asked
- adds one useful detail or reason to reply now: {{new_detail}}
- gives them an easy out (e.g. "happy to circle back later if now's not the time")
Keep it under 90 words, warm but not pushy. No "just checking in."

You're writing a cold outreach email. About me: {{my_role_and_company}}. I'm reaching out to {{recipient_role}} at {{their_company}}. Their likely pain point: {{pain_point}}. What I offer: {{value_in_one_line}}.
Write a cold email under 100 words that opens with something specific to them (not about me), names the pain point, gives one clear benefit, and ends with one low-pressure ask: {{soft_ask}}. No buzzwords.

Write a polite, brief email asking {{recipient}} for {{the_request}}. Context: {{why}}. The original deadline was {{original_deadline}}; I'd like to move it to {{proposed_new_deadline}}.
State the ask clearly, give one honest reason without over-explaining or making excuses, and propose the specific new date. Under 100 words, respectful and confident.

Write a polite email declining {{what_im_declining}} from {{recipient}}. Our relationship: {{relationship}}.
Structure: open by acknowledging or thanking them, decline clearly in one sentence, give a short honest reason (1 sentence), offer one realistic alternative: {{alternative}}, and close warmly. Keep it under 110 words. Kind but unambiguous — no waffling.

Write a professional apology email to {{recipient}} for {{what_went_wrong}}. The impact on them: {{impact}}. How I'm fixing it: {{fix}}.
Include: a clear acknowledgment, genuine empathy for the impact, ownership (no excuses or blame), the concrete fix and timeline, and a brief commitment it won't recur. Sincere and direct, under 130 words. Don't grovel.

Write a calm, empathetic reply to an upset customer. Their complaint: {{complaint}}. What we can do: {{solution}}. Who follows up and when: {{next_step}}.
Open by acknowledging their frustration, apologize for the specific problem (not a generic "sorry for any inconvenience"), lay out the solution in plain language, and state the next step with a name and timeframe. No jargon, no defensiveness. Under 140 words.

Write a salary negotiation email responding to an offer. Role: {{role}}. Offer: {{current_offer}}. My target: {{target_number}}, based on {{market_data_or_reason}}. One line on the value I bring: {{value}}.
Thank them and show genuine enthusiasm for the role, state my counter backed by the reasoning, keep the tone collaborative ("I'm excited to make this work"), and invite a conversation. Under 180 words, confident and warm — not demanding.

Write a short email requesting a meeting with {{recipient}} about {{purpose}}. Why it matters to them: {{benefit}}. My availability: {{2_or_3_specific_times}}.
Keep it 50–125 words. State the purpose and the benefit to them, offer the 2–3 specific time slots, and end with one clear ask to confirm. Suggest a 2–4 word subject line too.

Write a concise project status update email to {{stakeholders}} for {{project}}. Overall status: {{green_amber_red}}. Key wins: {{wins}}. Current blockers and how I'm handling them: {{blockers_and_plan}}. Next steps with dates: {{next_steps}}.
Start with a one-line status snapshot, then short bulleted sections for wins, risks, and next steps. Scannable in 10 seconds. No fluff.

Write a short, genuine thank-you email to {{recipient}} for {{what_they_did}}. The specific impact it had: {{impact}}.
Name exactly what they did and why it mattered — no generic "thanks for everything." Warm, specific, under 80 words. Sound like a real person, not a greeting card.

Write a warm, low-key email reconnecting with {{contact}}, who I haven't spoken to in {{time_gap}}. How we know each other: {{shared_history}}. Something genuine I can mention: {{personal_note}}.
Acknowledge the gap honestly without over-apologizing, reference our shared history, and keep it purely about reconnecting — no favor or pitch in this one. Under 80 words, casual and genuine.

Write an email to {{manager}} requesting {{a_raise_or_promotion}}. My recent wins, with numbers: {{quantified_achievements}}. What I'm asking for: {{specific_ask, e.g. a 7% raise or Senior title}}.
Remind them of the concrete results, make the specific ask, and request a short meeting to discuss. Confident but respectful, under 160 words. Lead with value, not need.

Write a {{accept_or_respond}} email for a job offer from {{company}} for the {{role}} position. Details to confirm: {{title, start_date, salary, anything_else}}. Any questions I still have: {{questions}}.
Keep it short and professional, express genuine enthusiasm, confirm the key details, and answer or ask anything outstanding. No emojis or slang.

Write a professional resignation email to {{manager}}. My role: {{position}}. Last working day: {{last_day}}. I want to keep it positive and brief.
State that I'm resigning and my last day, express genuine gratitude for the experience, and offer to help with the transition. Keep my reason for leaving private. Warm and gracious, under 120 words.

Rewrite the email below to be clearer and more professional while keeping my original meaning and intent. Make it shorter, cut filler and hedging, fix grammar and flow, and keep a {{tone, e.g. warm and direct}} tone. Don't add information I didn't include.

Email:
{{paste_your_draft}}

Here are two emails I've written before. Study my writing style — sentence length, level of formality, how I open and close, the words I use.

Sample 1: {{paste_email_1}}
Sample 2: {{paste_email_2}}

Now write an email about {{topic}} to {{recipient}} in that same voice. Match how I actually write, not a generic professional tone.